Great Presentations Mean Business

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2007-05-15T17:01:00.000-04:00

Sorry, just couldn't live without TrackBacks. Catch up on the Great Presentations Mean Business blog over at http://GPMB.wordpress.com.

Presenting makes you nervous? Good!

2007-04-13T08:39:00.000-04:00

This story is amazing, and has a lot of lessons about context, value, appreciation and connecting with your audience. The follow-up is also worth a read. Check out the story before you read the rest of this post, what's below is a big spoiler.

What I wanted to share most was this: [bracketed comments mine]

Before he began, [one of the best violinists in the world Josh] Bell hadn't known what to expect. What he does know is that, for some reason, he was nervous.
"It wasn't exactly stage fright, but there were butterflies," he says. "I was stressing a little."
Bell has played, literally, before crowned heads of Europe. Why the anxiety at the Washington Metro? [yes, you read that right, the subway, not a concert hall in DC called the Metro.]
"When you play for ticket-holders," Bell explains, "you are already validated. I have no sense that I need to be accepted. I'm already accepted. Here, there was this thought: What if they don't like me? What if they resent my presence . . ."
He was, in short, art without a frame. Which, it turns out, may have a lot to do with what happened -- or, more precisely, what didn't happen -- on January 12.

Moments before I read this Augustin Hadelich was being profiled on WBUR (Listen here on Real Media). Hadelich won the gold medal at the 2006 International Violin Competition of Indianapolis last fall. In the story they discuss how nervous he was at the competition and how important those "nerves" were to his excellence -- and dominance there. They contributed energy and excitement to the violinist-audience dynamic.

Take heart, nervous energy is a universal and natural part of performance no matter who, and how accomplished, you are. My point? it's not "getting over" your nerves because you are "good enough", it's harnessing them to work for good and not evil.

Thanks to Seth Godin's blog for the link to the Post story.

Pitch Better: 10 “Rules” to Break

2007-04-12T12:05:00.000-04:00

(nod of thanks to Seth Levine, Gordon Whyte and David Teten for blogging about these tip sheets when I first put them on my site)

1. ~~Don’t say “Um.”~~ Look, don’t freak out over bad verbal habits. Minimize them, but trying too hard can blow your cool.

2. ~~One slide per minute.~~ If you have even close to that we’ll hit you. You shouldn’t have anywhere near that many. Unless you know what you’re doing.

3. ~~Memorize your speech.~~ Recital is not effective communication

4. ~~What you say is just 7% of your credibility.~~ Whomever told you that owes you every penny you paid them.

5. ~~Use your full time slot.~~ Quality, not quantity. Be succinct. Be alluring. Make them want to follow-up.

6. ~~End with a summary slide~~. End by encouraging the next steps in the process.

7. ~~Speak up.~~ Make yourself heard, but more importantly vary your tone, speed, volume & inflection to maintain audience attention.

8. ~~Start by introducing yourself.~~ You just got introduced. Open with some drama (or at least excitement) and get right to the “ah-ha.”

9. ~~Answer every question they might possibly have.~~ Aim to be complete, but don’t overkill. Your pitch is like an executive summary.

10. ~~Sum the years’ experience on your team.~~ 40+ years, wow! Does that mean 10 schmucks with 4 years’ each or 3 with 13 1/3?

11. ~~Make your pitch into a story.~~ “Story” is a hot right now, but be judicious. Don’t just string stories together or be contrived, use 1 (maybe 2) and use other techniques too, like comparisons to convey unfamiliar material in terms of something listeners already understand. (Oh and as always, give something extra)

Ten things you MUST do in your next pitch

2007-04-12T11:55:00.000-04:00

(nod of thanks to Seth Levine, Gordon Whyte and David Teten for blogging about these tip sheets when I first put them on my site)

1. Get to the “ah-ha” immediately: Why is your business a great investment? What’s in it for investors?

2. Attend to audience and desired results first. Everything you say and show serves both or doesn’t belong in the pitch.

3. Cut the PowerPuke clutter – .ppt file is not “your presentation” it’s a visual aid. Keep only slides that illustrate your talk. Chuck the rest.

4. Those slides you kept? Chuck a couple more and streamline the rest. Try to read your slides from across the room. (Stuff the detail where it belongs – in an appendix of your business plan.)

5. Say something on slide titles – replace “Company History” with “Substantial Value Built” (Investors recognize a management team slide without you labeling it “Team” – use the title to tell them about your team.)

6. Prepare effectively. Practice in front of your team, in front of a camera, in front of a group of laypeople, get their feedback, refine the logic flow and try again.

7. Know your best style. Earnest, clear speaking beats stilted, overproduced and even “by the rules” reciting any day.

8. Interact with the audience. Refer to handouts, ask thought questions, make genuine eye contact. End by asking them to do something incremental like drop by the booth or website.

9. Ask yourself: How can I make it easier for these investors to do their jobs? (You’re in customer service and they’re the customer)

10. Features = characteristics (adjectives). Benefits = actions (verbs). Benefits matter the most. Know the difference.

11. Give a little something extra…

Josh Kopelman on targeting your pitch to an investors' criteria

2007-04-11T13:54:00.000-04:00

Josh Kopelman offers an extensive tutorial on matching your pitch to an investor's "analysis framework". I am just coming off Om Malik's WebEx seminar, so more analysis on this later.

Lately I've found myself in a number of pitch sessions where I've quickly realized that the entrepreneur's pitch did not correspond to the framework I use to analyze a company. All investors have some type of mental model and set of proxies that they use to help them evaluate a company and how it fits into an overall market. This model will often drive the types of questions that a VC will ask. This is not rocket science - rather, just some common sense. For example, if you are entering into an existing market with entrenched players, a VC will place a lot of importance on understanding the competitive landscape.

To really deliver a knock-out pitch, an entrepreneur should have an understanding of how the model works, and frame their presentation squarely within it. This allows them to anticipate the questions that the VCs are likely to ask before they ask them. Although these mental models can vary from individual to individual, there are some basic fundamentals that apply across the board. The first step is...

Great Presentations Mean Business

2007-04-10T20:01:00.000-04:00

Effective commerce demands effective communication. A great idea is not worth much until a viable market hears it and acts on it.

Step one. Identify the market. Step two. Describe, not the product itself, not its features, but its benefits. Construct a vivid picture in your audience’s mind. Take them on a journey that shows the world that could be, that would be, if only they… invested, committed, agreed, supported, signed up, signed on… well, you get the idea.

Oratory is an ancient art, but the majority of PowerPoint-based business presentations have completely “lost the thread” on doing it well. Books and classes on effective speaking and presenting can teach “tricks and techniques” but they can’t get at the root of most bad presentations – the message itself. Messages must be well-honed and laser-focused on achieving a specific result with a specific audience.

We all should know better. One can’t convince by merely describing. So why do so many presentations deliver a “laundry list” of content on their topic? The response that approach generates is along the lines of “Hmm? Oh, that’s nice. Is it time for my next meeting?” We believe every presentation worth making should stimulate the audience to act in specific ways that generate positive results. Otherwise, you’re wasting time and money.

In practice, most professionals have little to no opportunity to acquire and improve their skills before taking the stage. This “trial by fire” – at its worst – results in some spectacular failures. Most presentations stumble along with mediocre delivery, moderate to poor focus and results that are just left to chance.

Anything short of a great presentation wastes time, money and business opportunities. There is no substitute for personal training and iterative rehearsals to develop compelling, persuasive presentations with lively, solid delivery.

Great ideas, great services, even great products are worth absolutely nothing in a vacuum. Great presentations, on the other hand, mean business!

You're the Best

2007-04-10T13:30:00.000-04:00

I have a rant about "competition" that in certain circles it's an illusion. Once you get to the kernel of who *exactly* you serve and what *exactly* you are able to do for them, your offerings are unique.

This is a long journey and I can't pretend I'm already there, but I know when I consider other providers of presentations advice, I get excited more than anything else, because we're each building up a massive repository of knowledge that we can all use to serve a massive audience.

But I digress.

What do you do that's different, and ergo, better, than anybody else? For whom do your efforts have the most value? Figure this out and prosper.

Inspired by a Seth Godin's The Dip blog post just now: Seven Reasons You Might Fail to Become the Best in the World.

When the world makes your point better than you ever could

2007-04-09T17:58:00.000-04:00

(From Cory at Boing Boing)

Professor Walter F. Murphy, a Korean war hero and McCormick Professor of Jurisprudence (emeritus) at Princeton, was delayed while flying because he's on a "terrorist watch list." ...

I presented my credentials from the Marine Corps to a very polite clerk for American Airlines. One of the two people to whom I talked asked a question and offered a frightening comment: "Have you been in any peace marches? We ban a lot of people from flying because of that." I explained that I had not so marched but had, in September, 2006, given a lecture at Princeton, televised and put on the Web, highly critical of George Bush for his many violations of the Constitution. "That'll do it," the man said.

To make this presentations related:

This effort to punish a critic states my lecture's argument far more eloquently and forcefully than I ever could.

I don't think your politics matter, or who you favor in government. I don't think any of us grew up thinking that this is what America stands for.

Your Investment Pitch is NOT Your CV

2007-04-07T16:55:00.000-04:00

True story -- at a major investment fair, I saw an entrepreneur (waste) a number of their 8 scarce "pitching" minutes outlining the development of the core idea behind their business from Grad school onward.

Now, raise your hands all the Investors in the audience who give a sh*t about when you first thought there might be something to your idea.

Okay, how many of you want to know: "Is the idea is scalable, lucrative and competitive in a viable marketplace?" "Is it a good match with my objectives?""Do I think this team can do it?"

Point is, too much pitching tries too hard to show how good the idea is instead of how good the investment is.

Other point is, what were you thinking? If you MUST use milestones and timelines to show your business has traction and value (HINT: there are much better ways) please AT LEAST put the most IMPORTANT at the TOP of the list, NOT the bottom.

No investor cares how brilliant you were in Grad school, unless your mom's a VC.

Features vs. Benefits razor "which means that"

2007-04-06T20:07:00.000-04:00

Circuitous, this. Caught this tip on Ben Casnocha's blog and forwarded it to colleagues including Gina who blogged it. Now that my blog's up I'm back-filling some entries I had been writing offline for the past few weeks.

If you've heard me (or others) rant about features vs. benefits and you think you have it, but it's still a little tricky to sort through them, use this phrase after your "features"

"Which means that..."

...And then finish the sentence. Those are your benefits. (and in the jargon below, your USP or unique selling proposition...)

Source is someone named TW on a message board:

Re: USP Help continued...
If you're still out there...Here's an easy way to convert (read: uncover) your features into benefits. It's also a way to uncover your one GIANT/VITAL benefit -- upon which you can (+ should) hang your ENTIRE mrktng (for example, as Verizon has wisely done with the "It's the network" usp).
It's just three simple words ---
_____________________
... which means that...
_____________________
Just insert that after each of your known features, and complete the sentence. If you still end up with a feature, just keep adding that phrase ("which means that...") until you convert that feature into a benefit (remember, a feature is what you do/provide -- a benefit is what they GET -- classic example: waterproof boots --- dry feet) By doing this, you'll end up with a list of customer-oriented benefits (not features).
To get (uncover) your ONE vital benefit, just take all the benefits you uncover, and keep reducing each of THOSE down too -- using the "which means that" phrase -- when you do that, you may find that all the benefits boil down to ONE (the same) CORE BENEFIT. If they do, you're in luck! You've now discovered the cornerstone of all your marketing msgs! Your USP. Consider having your USPs begin with the word "Get," --- as in, "You get..." Enjoy!-- TW

Got Questions? Ask my evil cybertwin

2007-04-06T17:01:00.000-04:00

I actually am working on training a Cyber Twin to answer your presentation FAQs, but it's such a new product that it will be a while before I trust her out in public alone.

In the meanwhile, those of you who are thick-skinned can chat it up with MyEvilCyberTwin

NOTE: If you are new to evil cybers, they're not programmed by the user like Cyber Twins, so I am not kidding about the thick-skinned part. All of us obscure and celebrated are spewing insults from a single database.

Did they use a PowerPoint to present their findings?

2007-04-04T21:12:00.000-04:00

Hurrah -- scientific evidence that reading your slides makes the audience less likely to understand you. They'll remember you, perhaps, but not in the way you want them too! More on Professor John Sweller's work to come...

Smart people are using twitter?

2007-03-26T02:12:00.000-04:00

Sigh. Last time I looked to see what all the fuss was about I was entranced by TwitterVision in a kind of an overtired/ADD/look at that puzzling trainwreck kind of a way, but that was about it. Now this blogger comes along and claims good uses by smart people for this thing. Hmpf.

Now if I could offer some kind of promotion to whomever Twitted that they were working on their presentation, that I might pay for...

Guy Kawasaki's 10/20/30 Rule

2007-03-26T01:44:00.000-04:00

Pretty darn good rule, as rules go. (Hint: I am not a fan of rules, except that knowing them allows you to break them productively...)

Why We Hate "Book Reports"

2007-03-22T15:55:00.000-04:00

Presenters, PLEASE remember, you're not in 4th grade anymore, trying to use your book report to prove to the teacher that you read the entire book (you know you didn't) by including every possible fact.

In every presentation, even project and performance reviews or status checks, you need to work to accomplish a well-defined business objective.

(HINT: Not "tell them every piece of data possible about the project")

All joking aside, even when the presentation/objective requires significant detail, deliver it in comprehensible ways. Handouts, supporting documents, heck even white papers = good, presentation visual aids = bad, fillibuster-style speaking = bad. Your presentation guides the audience through the material, as opposed to shoveling it onto their heads until they're smothered.

Two-Way Communication

2007-03-19T22:11:00.000-04:00

While some accomplished speakers find it sexy to dis Toastmasters, I am finding more and more to love about the group and its doctrines, even when they rub me the wrong way. I think some of the core rules and values are almost beautiful in their mercy and kindness towards the frightened speaking learner/learning speaker. But I digress.

Toastmasters doesn't just teach speaking. They teach listening too. This is crucial. Give me the most talented speaker in the world, if they cannot listen to my information about who they'll be addressing they'll almost surely crash. You just can't speak well if you refuse to listen well.

Marketing communications, I have always taught, is as much about taking in information as it is putting information out there. In any medium. To be a good speaker, come to understand what the audience will respond to by asking questions and listening for the answers.

This is very active listening, not just taking in what you happen to hear, but making a point of seeking out answers, absorbing them, and taking them seriously enough to be able to speak with impact.

3Vs Disease

2007-03-16T16:05:00.000-04:00

3 Vs Disease, or, poor ol' Albert Mehrabian

Anyone ever try to tell you what you actually say only supplies 7% of your credibility? Please tell me somewhere inside your skull someone jumped up and yelled "bullsh*t" when you heard that.

Mehrabian broke communications down into what we popularly call "3 Vs": Verbal, Vocal & Visual. His research assigned 7% importance to the verbal (what you say), 38% to the Vocal (tone, or how you say it) and 55% to the Visual (facial expression, body language).

The research pertains ONLY to communication of emotions (feelings and attitudes) and situations where you are projecting "mixed messages" (face of misery, words of glee). In his words:

Unless a communicator is talking about their feelings or attitudes, these equations are not applicable.

I still talk about the 3Vs, explained properly, for two reasons:

It's valuable to break communication into the Verbal, Vocal & Visual to show why communication breaks down when limited to just two (telephone) or less (email) of these 3 contributing factors. Even if the recipient won't know it, you can use the missing one/s to help a little. Try standing up and smiling on your next important call to see what I mean.
You often need to use emotional credibility for certain aspects of your presentation to work. If you are blase about the project and you shouldn't be, you have a problem.

The Presentation is NOT The Meeting

2007-03-15T22:35:00.000-04:00

How many meetings consist mostly of lengthy (or if you're really unlucky, multiple lengthy) presentations that end with mere summary points and the great relief of the audience, who then dashes for the door?

For gods' sakes, why? Your presentation is a LEAD-IN to an effective meeting. End by jump-starting one.

The more important the meeting, the shorter your presentation should probably be. Tell them what they want and need to know up front, and then stimulate the discussion (and steer its trajectory) that needs to follow it in order to accomplish your business objectives.

When the presenter asks "how much time do I have?" and proceeds to construct a PowerPoint to fill every last minute allotted, (and probably a few more) everyone's time is wasted. It is pretty thoroughly proven that people do not absorb new ideas just by listening or watching. To internalize ideas, they must get involved, ask questions, articulate them to others, debate them.

Remember:

Define what you need the audience to DO, and then get them started doing it.
Figure out what you need the audience to understand, retain and repeat from your presentation.

Communications, Defined

2007-03-09T21:49:00.000-05:00

Over steaks in Philly years ago, Frank Maguire gave me this three-part definition of "communication". I invoke it in nearly every engagement:

Communication = message sent, message received, message acted upon

We're all geniuses at "message sent" -- advertising, brochures, endless talking -- it's all literally a "broadcast" model of communications. Erect the tower, transmit the signal and send send send. And at the same time, if a tree falls in the woods, and nobody hears it...

You're confidently hitting "message received" most of the time? Good for you, you're measuring, paying attention, ensuring that the message reaches its destination. While you speak you also should absorb whether you are getting across. Stop, look, listen, just be sure you create a two-way street with the audience, however subtle or overt.

The true destination, though, is "message acted upon." Speaking and presenting is a results game. WHY are you speaking? WHAT do you need to achieve? Results, objectives, outcomes, goals are all the provenance of audience response. WHO do you need to affect, and most explicitly HOW do you need them to react?

Do you speak well? Good. Are you consistently heard? Better. Do you accomplish your objectives whenever you speak? Hurrah, email me to become a contributor to this blog :-)

If you think "objective" doesn't apply to your presentation, you're wrong. Objectives can be subtle, unexpected and indirect. They can be improvised, ad-hoc and changing on the fly. But ultimately, there's a REASON why you are up there (even if that reason is appease the audience until the main show can begin). You need to always focus on that reason.

But should you really have a blog?

2007-03-07T14:53:00.000-05:00

See "Do you need a blog?" for Part I

Part II: Can you make enough time not only to write, but to read related blogs and to search the web for fresh content relative to your subject area? Is this a fad or will you stick with your blog and give it some of your best thinking and writing? In short, can you commit to consistent, quality communication of your ideas?

If you're really not sure, try blogging offline for a while, in a word document, spreadsheet or even on your blogging software (but save as DRAFT)...

Do You Need a Blog?

2007-03-03T14:52:00.000-05:00

Do you want people to know that you are smart and write well?
Do you want them to know you have an eye on industry news and work hard to keep abreast of it?
Do you want them to know you can see the significance of ideas, synthesize them with existing knowledge in your sector and apply them to making business more effective?
Do you want more publicity and viral marketing of your ideas and products?

No?

Okay then, no blog for you

Update: April 12, 2007 WSJ Article about another good reason to blog: getting a job.

Letters I've Written, Never Meaning to Send

2007-03-01T14:48:00.000-05:00

Pretty easy back when that song was released, but what about now? Raise your hands if you've ever accidentally or hastily sent an email you never should have sent. Some ways to avoid this:

address the body: go ahead and hit reply or address the email, but then before you write a word, cut and paste the recipient address/es into the body of the email. this saves you from accidentally hitting "send" on a half-baked missive.
serve it cold: emails written in the heat of any emotion -- anger, enthusiasm, etc. may not be written well at all. if you were emotional in the writing, you need to take a step back (even if it is a trip to the coffee machine and back and then a re-read) before you send it.

don't serve anger-ever: angry emails are never going to serve you well. even in the most outrageous and aggregious circumstance, you can probably accomplish a lot more using humor or other more positive tactics to respond to something that justifably made you angry.

take it outside: if it's particularly explosive and really needs a lot of time in drafting, recondsidering, etc. don't even write it in your email software, just open wordpad and spew away. the ideas are captured, and it's just seconds to cut and paste it into your browser if you really need to.
the circular file: sometimes you just need to write it and NOT send it. period.

My First Blog Friend

2006-06-05T16:47:00.000-04:00

I am posting this months after Gregory's death, around what would have been the second anniversary of his "(re)birthday" via a lung transplant (April 14, 2005). I will backdate this to the day he left us, June 5, 2006, so that this little memorial will have its own quiet place back before the dawn of ideas on this blog. In reality it is now two days after his parents' first Easter without him. They were sad but very brave.

Greg was the first blogger I knew and read. Actually, given that our moms are best friends he was probably one of the first people I ever "knew". Sadly, I hardly knew him at all, except as a family friend. He was very, very special.

Please support and promote organ donation:
Gift of Life Foundation
Transplants.org